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List of contents of this article:

• 1,DigiPlus What are the elements of the document management system?
• 2, What is the use of document security management system
• 3, What is the use of the document security management system?

What are the elements of the document management system?

The components of the management system include management objectives, management subjects, management objects, management media and management environment.Management goals are the centralized embodiment of management functions. The management goal is the starting point and destination of the establishment and operation of the management system, and the management system must be established and operated around the goal. All management behaviors are to effectively achieve the goal.

The components are as follows: the management system is a whole and plays the overall function. In the management system, any subsystem must serve to achieve the overall effectiveness and goals of management. The management system is composed of several elements or subsystems, and each element or subsystem is interconnected and interdependent.

The file management system has the functions of sharing and monitoring. Unified document sharing In the era of big data, enterprise monitoring and centralized storage is based on branch monitoring sub-centers, and a unified monitoring center is set up at the headquarters for centralized storage, saving manpower, and an emergency rapid response system between branches, branches and head offices is established.

Secondly, the management process is also an important component of the management system. Management process refers to the process and norms of various activities within the enterprise. A perfect management process can ensure the orderly promotion of various activities within the enterprise, thus improving the management efficiency of the enterprise. The information system is also an important part of the management system.

Constituents of the management system: purpose (objective), organizational structure, personnel, materials (facilities and equipment), funds, time, information and intangible assets (credibility, intellectual property rights, sales network, relationship resources, etc.), etc.

What is the use of the document security management system

1. A private cloud platform integrating file safe and off-site synchronous office. Important files can be backed up to the server automatically and in real time.The data stored on the cloud document security management system is encrypted, and there is a detailed audit log to record the user's operation.

2. Centralized storage, unified document sharing. Permission management can carry out detailed permission control for users, departments and positions, and control users' management, browsing, reading, editing, downloading, deleting, printing, subscription and other operations.

3. This document security management system is to put the document on the server. Once it is used, it is an encrypted ciphertext downloaded to the local machine. If you really want to open the file, decrypt it into clear text and open it with applications such as Office. When saving, it is encrypted and written to the disk.

What is the use of the document security management system?

1. The main functions of operating system file management: centralized storage and unified document sharing. Permission management can carry out detailed permission control for users, departments and positions, and control users' management, browsing, reading, editing, downloading, deleting, printing, subscription and other operations.

2. This document security management system is to put the document on the server. Once it is used, it is an encrypted ciphertext downloaded to the local machine. If you really want to open the file, decrypt it into clear text and open it with applications such as Office. When saving, it is encrypted and written to the disk.

3. It can be used for the management of documents, drawings and materials of enterprises, government units, construction units, design units, property management companies, etc., and can comprehensively manage engineering drawings, pictures and various documents of various areas.